Managing project meetings
Featured in the The Project Management Activity Pack training manual
By Eddie Davies
Category: Management
Credit price: 3 download credits (Single user)
Managing meetings is a core skill for all project managers. Most managers spend a large proportion of their time in meetings. Unfortunately, most meetings are regarded as time wasters as many are poorly organised and controlled. The fault usually lies with the people rather than the meeting.
You lead a discussion which enables the participants to identify the reasons why many of the meetings they have attended are not effective. The participants then work in two groups and draw up a checklist of key points that need to be considered before and during the meeting to ensure its success. Their views are reinforced by two handouts detailing seven steps to success. You then provide an opportunity for the participants to try out these key points by participating in two linked exercises. The first is a preparatory meeting for the second one. The second meeting is carried out by the whole group. The chair and secretary are selected from among the participants. The training activity ends with a review of the exercise which allows the key learning points to be identified and turned into an action plan for each participant’s continued development at work. They fill in their learning review diary (if appropriate).
Who is it for: This training resource is intended for use by trainers to show managers how to improve the structure and process of their meetings in order to make them more effective, providing an opportunity to try out key points by participating in two linked exercises.
| Resource Type: | Activity |
| Min Group Size: | 4 |
| Max Group Size: | 20 |
| Typical Duration: | 04:00:00 |
| No of Pages: | 20 |
Resources: View standard resources for Fenman training activities
Additional resources: Photocopying facilities for groups to use.
Purpose: This training resource is intended for use by trainers for participants who are members of project teams even where they do not have direct responsibility for convening and running a meeting. Managing meetings is a core skill for all project managers. This training activity works well as follow-on to ‘Making a project presentation’. The participants can then practise their persuasive presentation skills in the context of a competitive meeting. It can also be used on broader-based management training events such as introduction to management, assertiveness, and team leadership skills, or form the foundation of a more detailed course on managing meetings.
Download the training activity, Managing project meetings as featured in the Fenman training manual; The Project Management Activity Pack